Disclaimer: This content is intended for general informational purposes only and should not be construed or relied upon as tax, legal or financial advice, or applicable to your particular situation. You should consult with your own tax advisor regarding your tax obligations. The views expressed in any of these resources do not represent the views and are not affiliated with or endorsed by Vrbo or Expedia Group in any way. 

To reconcile the amounts in box 1a or box 3 of your Form 1099-K you will need to export a copy of your Payout Summary and your Deposit Report for the preceding calendar year. To access and export these reports:  

  1. Login to your account 
  2. Select Reservation Manager 
  3. Select Financial Reporting 
  4. From the Payout Summary tab:  
  • Select the start and end dates for the previous calendar year 
  • Select Payouts within this date range in the next box.  
  • Select Download to export the Payout Summary 
  1. From the Bank Deposits tab:

  • Select the start and end dates for the previous calendar year 
  • Select Download to export the Deposit Report 
  1. It is important to save these reports immediately after they download  

Note: Sometimes the download speeds can be slow due to the amount of data being exported for an entire year. 

After the reports have been downloaded and saved, open them. It helps to sort the Payout Summary by the Payout Date and insert a blank column to the right of the Gross Booking column. On the Deposit Report, insert a blank column to the right of the Payout column. You can use the blank columns to move over all the negative amounts (refunds) that are not included in your 1099-K reconciliation.  

  • Payout Summary: This report reflects all payment and refund transactions regardless of payment processor. The data on this report is organized by the listing number (Property ID) as seen in column A. 
  • Deposit Report: This report reflects payment and refund transactions only processed on the Vrbo Payment Platform. The data on this report is organized by the bank account in which the funds were deposited. In column A you can see the nickname assigned to that bank account. 

If you listed your property on Vrbo before 2020, you may need to compare your Deposit report to your Payout Summary to identify transactions to exclude from your reconciliation. Transactions processed outside of our platform, along with refunds, should be excluded from the reportable transactions.  

Once you have determined the reportable transactions: 

  • Box 1a should generally agree to the sum of all the positive amounts in the Gross Booking Amount column of the Payout Summary
  • Box 3 should generally equal the count of all the positive amounts in the Payout column of the Deposit Report

If your bank account(s) were associated with different tax IDs throughout the calendar year, even on the same listing in some instances, there will be a 1099-K for each tax ID if federal or state thresholds were met. To reconcile the sum on the Payout Summary or the count on the Deposit Report, you may need to combine amounts across each 1099-K form. 

Example of 1099-K transaction 

  • A traveler books a reservation at your property and pays a total of $1,050 ($1,000 rent + $50 cleaning fee). 
  • The guest decides to cancel the trip, and you issue a 50% refund per your policy. 
  • The guest receives a refund of $525. 
  • Vrbo is required to report $1,050 on the 1099-K. 
  • Your Payout Summary shows two-line items for this reservation 
  • $1,050 (the gross amount/payment transaction) 
  • -$525 (the refund) 
  • Your 1099-K reflects the gross value of the original transaction. However, your taxable income should include both the gross amount and the refund amount.  

If you need help reconciling your 1099-K at a transaction level, you should consult your tax advisor.