Disclaimer: This content is intended for general informational purposes only and should not be construed or relied upon as tax, legal or financial advice, or applicable to your particular situation. You should consult with your own tax advisor regarding your tax obligations. The views expressed in any of these resources do not represent the views and are not affiliated with or endorsed by Vrbo or Expedia Group in any way.

 

Step 1: Export your Payout Summary

To reconcile the amounts in Box 1a or Box 3 of your Form 1099-K, you need your Payout Summary for the previous calendar year. This report includes all payment and refund transactions processed through your Vrbo account. Data is organized by listing number (Property ID) in column A.

Important: If you are the bank account owner/beneficiary and don’t have a Vrbo partner account, your property manager (the Vrbo partner account holder) will need to complete the following steps.

To download your Payout Summary:

  1. Log in to the Vrbo Owner Dashboard.
  2. In the menu, go to Payments, then Statements and reports.
  3. In the Payout summary tab, select the Start and End dates for the previous calendar year.
  4. For Includes, choose Payouts within this date range.
  5. Select Download.
  6. Save the report immediately after downloading.
    • Note: Download speeds may be slow due to the amount of data for an entire year.

 

Step 2: Reconcile Form 1099-K with the Payout Summary

After downloading and saving the report, open it. Transactions processed outside of our platform, along with refunds, should be excluded from the reportable transactions.

To view the positive (payment) transactions:

  1. Select the entire sheet.
  2. Select the Sort & Filter (funnel) icon.
  3. Select Filter.
  4. In the Gross booking amount column, select the column header arrow to open the filter options.
  5. Select Number Filters, then Greater Than or Equal to.
  6. In the box for is greater than or equal..., enter 0 (the number zero).
  7. Select OK.
  8. Review the Gross booking amount column:
    1. Box 1a should generally agree to the sum of all positive amounts in the column.
    2. Box 3 should generally equal the count of all positive amounts in the column.

 

Multiple forms

If your bank account(s) were associated with different tax IDs during the calendar year (even for the same listing), there will be a separate Form 1099-K for each tax ID if federal or state thresholds were met.

To reconcile with the Payout Summary, you may need to combine amounts across all forms.

 

Example transaction

  • A traveler books your property and pays $1,050 ($1,000 rent + $50 cleaning fee).
  • The guest cancels, and you issue a 50% refund per your policy.
  • The guest receives a refund of $525.
  • Vrbo is required to report $1,050 on the 1099-K.
  • Your Payout Summary shows two-line items for this reservation:
    • $1,050 (the gross amount/payment transaction)  
    • -$525 (the refund)  
  • Your 1099-K reflects the gross value of the original transaction. However, your taxable income should include both the gross amount and the refund amount. 

 

Disputes

If your reconciliation shows different amounts, contact Vrbo Support. You will be asked to provide the reconciliation as supporting documentation.

Important: If you are the bank account owner/beneficiary and don’t have a Vrbo partner account, you will need your property manager (the Vrbo partner account holder) to contact Vrbo Support.

 

Need more support?

If you need help reconciling your Form 1099-K at the transaction level, consult your tax advisor.